PRIVACY NOTICE

 

Brookfield Aviation International Limited (“Brookfield”) and its affiliates are strongly committed to protecting personal data. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.  The following statement outlines how Brookfield manages personal data that it holds about individuals in accordance with the regulations.

 

Who Controls Your Personal Data?

 

  • The Data Controller is Brookfield Aviation International Ltd.

  • The company is registered as a data controller with the Information Commissioner’s Office, with registration number Z1524806

  • Contact details: 122a High Street, Epsom. KT19 8BJ.

  • Email: info@brookfieldav.com

  • Tel: 0044 1372 747044.

  • Our Affiliates:           Brookfield Aviation International (Far East) Ltd.

Brookfield Aviation International (Leasing) Ltd.

Brookfield Aviation International (A.M.E.) Ltd.

Brookfield Education and Training Ltd.

 

Personal Data

Personal data is any information relating to an identified or identifiable living person. This includes sensitive data such as criminal background checks, passport details, address and phone number, licence and medical status, your employment history and qualifications, assessment results and other data obtained by Brookfield in connection with your possible contractual engagements. Brookfield will only collect, use or disclose sensitive personal data about you in accordance with the regulations. In general, this data will only be collected or disclosed when we have received your explicit consent. By using our website you consent to us collecting, holding and processing this information.

 

Collection of your Personal Data

Brookfield is a professional aviation recruitment and crew leasing company placing candidates into permanent and contract positions, as well as providing other aviation-related services. Brookfield generally collects personal data directly from you. For example, it collects personal data when you apply for positions via our website, deal with us in person, by telephone, letter or email, if you send us a CV or respond to our job alert messages. Personal data about you may also be collected from third parties that Brookfield contacts for verification or reference purposes. Brookfield may also collect your personal data on behalf of our affiliated companies in connection with the provision of services to or for you.

 

Purposes for which your Personal Data may be collected.

To match your details against job vacancies which Brookfield considers may be appropriate for you; To provide information and job alerts regarding opportunities and industry updates; To check your qualifications and experience; To apply for jobs on your behalf for which you have given us prior consent; Where we have a legal duty to disclose information; To process your registration and/or application; To provide relevant details to our clients for roles for which you have applied or, with your prior permission, to clients seeking personnel for similar roles who may be interested in your skills; To allow you to apply for specific jobs or to subscribe to Brookfield's job alerts so that Brookfield can notify you when relevant job vacancies arise; To deliver relevant advertising and our newsletter to you; For any other purposes for which you have engaged with Brookfield.

Brookfield may disclose your personal data to third parties if they have a proper interest in the disclosure, such as Brookfield’s affiliated companies, and airlines or other companies interested in engaging your services, subject to your agreement.

 

If Brookfield enters into a joint venture with, is sold to or merged with another business entity, we reserve the right to transfer the information we have from you to a third party. This would be done

 

Why we process your personal data and our legal justification for doing so:

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data. 

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation. 

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations. 

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent if legally required.  Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).


Our legitimate interests (carrying on the commercial activity of the provision of our services):
In providing our services, we will carry out some processing of personal data which is necessary for the purpose of our legitimate interests, which include:
 

  • Retaining records of our dealings and transactions and where applicable, use such records for the purposes of

    • establishing compliance with contractual obligations with Clients or suppliers

    • addressing any query or dispute that may arise including establishing, exercising or defending any legal claims

    • protecting our reputation

    • maintaining a backup of our system, solely for the purpose of being able to restore the system to a particular point in the event of a system failure or security breach

    • evaluating quality and compliance including compliance with this Privacy Notice

    • determining staff training and system requirements 

  • Using your personal data to:

    • assess suitability and contact you regarding potential opportunities and/or our services

    • collate market information or trends including providing analysis to potential or actual Clients

    • source potential opportunities or roles as part of our services

    • personalise your experience and our offering, whether via our website or otherwise


This means that for our commercial viability and to pursue these legitimate interests, we may continue to process your personal data for as long as we consider necessary for these purposes.

Consent to our processing of your data:
We may process your personal data on the basis that you have consented to us doing so for a specific purpose, for example, if you apply for a specific role you may have consented to our processing of the data that has been provided for the purpose of progressing your application and considering your suitability for that role. In other cases, you may have provided your written or verbal consent to the use of your data for a specific reason.


You may withdraw your consent to our processing of your personal information for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.

 

Transfer of Personal Data outside of EU.

Brookfield has clients worldwide and as a result, personal data may be transferred outside the country where we are located.  This includes to countries outside the European Union ("EU") and to countries that do not have laws that provide the same level of protection for personal data.  Transfer of data will occur where it is necessary as part of the services Brookfield provides to or for you. By providing your personal data to Brookfield you agree that your personal data may be transferred outside of the EU in such circumstances.

 

Security

We will hold your personal information in a secure environment and we will take all reasonable steps to protect the personal information you provide us from misuse, loss, unauthorised access, modification or disclosure. It should be noted that no data transmission over the internet can be guaranteed 100% secure and as such we cannot guarantee or warrant the security of any information you submit via the internet.

Brookfield will keep your personal data no longer than necessary and will appropriately dispose of this data when it is no longer required or if you ask to be removed from our system so that it is protected from unauthorised use or disclosure.

 

Cookies

Our website may use “cookies” to help personalize and maximize your online experience and time online. Cookies are identifiers which a website can send to your browser to facilitate your next visit to our website.

 

Keeping your Personal Data up to date.

Brookfield may contact you from time to time to check that the personal data we hold for you is still correct. However, please inform us of any changes to your details as soon as possible in order for us to maintain the accuracy of information held about you.

 

Your Choice

You have the opportunity to opt out of receiving communications from us every time we contact you. If you decide that you don't want to receive information from Brookfield any longer, please note that we may still be required to send you emails regarding factual, transactional and/or information in connection with services that we are providing to you or the organisation through whom you are known to us.

Changes to Privacy Statement

This Privacy Statement may be altered or updated by Brookfield from time to time, in which case Brookfield will advise you of any such alterations or updates by notice on the Brookfield website.

Access to Your Personal Data

To request access to any personal data Brookfield holds about you in accordance with the applicable regulations, or to make a complaint about a breach of your privacy, contact Brookfield Aviation International, P.O. Box 279, Epsom, UK. KT19 8YX or email info@brookfieldav.com.

 

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